Over the last several years, great strides have been made to improve communication capabilities through Hosted Voice over IP (VoIP) solutions—a series of transmission capabilities that make communication over the Internet possible. This cloud-based phone system not only provides significant cost savings and superior flexibility, but also offers businesses of all sizes productivity, mobility and functionality features that are unmatched by traditional telephony.
What is VoIP?
VoIP converts analog audio signals into digital data, which can then be transmitted over the Internet. Implementing a VoIP system eliminates the pressures and costs of managing and maintaining a PBX, while giving your employees enterprise-grade features and other common features, including:
- Call waiting
- Toll-free numbers
- Call forwarding
- Visual voicemail (voicemail to email transcription)
- Simultaneous and sequential ring
- Audio conferencing
- Auto attendant
- Call Recording
Additional features are also available that allow users to specify how incoming calls are routed and/or forwarded, ensuring no important calls are missed. Furthermore, employees can make and receive phone calls on their cell phones through various mobility features through the VoIP business number. This means that VoIP long-distance calling plans can be utilized while working remotely, even from a mobile phone.
Scalability and Flexibility
Utilizing VoIP means that even as a company grows, there is no need to worry about installing new phone lines. Instead, businesses can use their existing broadband and simply purchase new handsets as needed.
In addition to scalability, the flexibility of VoIP is also a unique benefit. Since VoIP phone systems work through computer-to-computer connections, users can make calls and hold conversations anywhere there is an Internet connection. In addition to audio calls, VoIP also allows for video conferencing, meaning businesses can stay in touch with their employees or clients, regardless of their location.
When it comes to cost, VoIP is a winner. Most VoIP services are offered through a subscription-based cost model, allowing businesses to purchase only what they need, and then allocate funds that would normally be spent on traditional phone expenses to other parts of the business. Additionally, VoIP runs on the same network as the data, versus traditional phone packages that require businesses to manage separate networks and hardware for voice and data. This not only brings considerable cost savings and streamlines management, but also delivers more efficient communications.
While VoIP can certainly increase productivity, efficiency and collaboration efforts, reliability is a common drawback – especially if you frequently experience downtime or hiccups with your Internet. These types of issues can cause users to experience latency, jitter, and packet loss during VoIP conversations. Doing your home and finding the right provider for your business needs is crucial in guaranteeing reliability.
The Bottom Line
When considering VoIP services, it’s important to understand how a service provider manages quality of service across their network, how features compare, if and how voice traffic is prioritized, and what kind of post-sales support you’ll receive. For more information, contact us today.