Category Archives: business voip chicago

Using video chat for business

Using Internal Chat for Your Business

Internal chat apps have quickly become a must-have communication tool for businesses. If your business communications are still centered on email, or your team is using personal Skype, Google Hangouts or social media accounts to chat internally, it’s definitely time to get a team chat app.

Chat apps build a stronger working relationship amongst your employees, especially if your business operates in different locations or employees are on-the-go. The ability to chat in real-time increases productivity and builds a forum for your employees to feel comfortable sharing ideas.

Chat allows employees to share information effectively, while minimizing the disruption of work environments.  Employees who use chat are able to instantly engage with colleagues while on calls with customers or in meetings. As we all know, our email inboxes are inundated and emails typically cannot be answered immediately. Chat, on the other hand, gives you the opportunity to send a brief message and provides a quick and easy method for others to respond.  Employees are able to successfully communicate at the touch of a button–eliminating the time needed to run messages across the office.

Team chat apps are perfect for customer facing and sales departments and improve the quality of service. Employees who are on calls with customers can seek assistance from their colleagues in seconds to provide more prompt and accurate service to their customers.

There are plenty of chat apps on the market to choose from, but it’s important that the platform you choose meets all of your needs and works across all platforms, anything less is sub- standard. For the best user experience and to accelerate adoption, make sure your chat app works on desktops; either as a standalone app or from the web or both, as well as having apps for Apple and Android phones and tablets. Broadview’s MyOfficeSuite application offers a unique integration of an entire communication platform: online presence, click-to-call extension dialing and company-wide chat functionality in one and is available on nearly every device you own.

Whichever chat application you choose, be sure that it offers cross-platform functionality to unify and simplify your communications across departments and your entire organization, no matter which device your team is using. This will allow you to keep you communications in one place for optimal efficiency and connectivity.

Is this the right solution for you?


Data servers in the Cloud for Chicago Businesses

Prime Telecommunications Teaches Customers What to Watch Out For When Taking Their Voice Technology to the Cloud

Prime Telecommunications, Inc., a leading provider of unified communications, announced today that the company has launched an awareness campaign to its customers educating them on how to transition their phones and infrastructure technology to the cloud. The core message that Prime Telecommunications is sharing is the migration of your company’s technology to the cloud can be either the best thing you’ve ever done or the worst thing. Most companies are drawn to the immediate slash in expenses and expanded functionality, which is the main driver behind the widespread adoption of cloud voice. Prime Telecommunications has summarized the main points that their customers need to know about in order to make this transition as smooth as possible.
The first decision that a business owner needs to be aware of is that there are two distinct ways of purchasing the technology. In the world of cloud-technology, especially that of cloud voice, this is particularly important to sort out. The first way is to purchase the technology from off the Internet. This method is very attractive to first-time buyers because the only things that a purchaser needs to know is how many phones their office will need and how many lines they will need to route calls. They plug these numbers in, get a price, purchase them, the phones are then boxed up, shipped out and the only instructions for installation are to plug them into the wall. However, while this method is faster at the outset, it usually causes big problems shortly thereafter. For example, cloud phones only work well when there is enough bandwidth available for them to utilize. When a company just plugs their cloud phones into the wall, without assessing the network to make sure that it can support this technology, a company predestines itself for failure. This can be avoided, by taking the time to do a network analysis.
When an organization purchases cloud phones from the Internet, there are plenty of challenges like the above example, that crop up. With hundreds of these types of companies sprouting up, they usually have a very-short term, transactional approach to business. This philosophy leads to them not taking the time to properly understand their customer’s business, find out what their customer would like to accomplish and to assess what would be the most ideal way to utilize technology to accomplish that objective. Furthermore, online cloud voice providers have a mindset of “dialing for dollars” and once the equipment is sold and shipped they essentially walk away from any form of customer service. In response to high cancellation rates, many of these companies have required customers to enter long-term contracts, trapping them into a forced relationship.
A much more intelligent way to purchase this technology is through a reputable, local provider who is part of your business community. By taking this route, the company inherently has a higher capacity to understand your business objectives and strategic outcomes, which ultimately leads to perfectly fitting technology. Local providers understand the need to perform an initial analysis to gain a global perspective on your technology infrastructure, and can often make improvements that not only ensure the quality of your cloud phones, but of all technology that runs on the network. Other signs that you are dealing with a reputable provider is that they take the time to educate you on firewalls, they ensure proper bandwidth allocation and explain QoS (Quality of Service) as well. These all have giant implications on the performance of the technology on your LAN (Local Area Network). Another great sign is when the company has highly experienced, certified technicians who can install the technology themselves, instead of leaving it in the hands of their customers, who are not trained in these facets. However, the most important factor to watch for, which ensures aligned incentives from the beginning, is month-to-month contracts. When a provider puts their “money where their mouth is” and essentially says that “If the technology doesn’t perform as expected, you can cancel anytime,” you are predestined for a mutually beneficial relationship. Prime Telecommunications is one such provider and they recommend that whoever you do business with, even if it’s not Prime Telecommunications, you make sure that you’re dealing with a reputable provider who meets these conditions.
While it’s completely clear that dealing with a reputable company is the most intelligent way to purchase technology and migrate to the cloud, this begs the question of affordability. The punch line for business owners is that whether they purchase from an online company or from a reputable company, the price they ending up paying is the same! This was the catalyst for Prime Telecommunications’ desire to launch this awareness campaign.
“Our goal is to let the performance of our technology speak for itself,” stated Vic Levinson, President of Prime Telecommunications. “We earn our relationships with customers by building a strong relationship, earning their trust month-by-month and taking responsibility for the performance of their technology as if it were our own business. We are playing the long-term game and the results have been excellent so far. We aspire to be an example of what’s possible in a true partnership, where our customers’ success is our success.”

Is this the right solution for you?


TMC 2015 Product of the year

Zultys Cloud Services Receives 2015 Communications Solutions Product of the Year Award

TMC 2015 Product of the year

Zultys Cloud Services Receives 2015 Communications Solutions Product of the Year Award

Zultys, a leading provider of innovative unified communications solutions that empower businesses to collaborate effectively, has been awarded the 2015 Communications Solution Product of the Year Award for Zultys Cloud Services, groundbreaking fully-hosted turnkey Software as a Service (SaaS) office phone solution for both the SMB and Enterprise market.

Zultys Cloud Services brings the versatile and easy-to-customize functionality of Zultys’ MX IP Phone System to the Software as a Service world. Customers can rent a phone system along with office phones with features to simplify employee communications, streamline call center operations and allow mobile and remote workers to easily interact with other employees and customers. What makes Zultys’ hosted offering unique is the fact that it’s completely interchangeable with their virtual and on-premises solutions in terms of user experience and allows for hybrid virtual, hosted and on-premises deployments that can be tailored for customer needs. Zultys Cloud Services boasts features like: chat, IM, presence, auto attendant with IVR, sophisticated contact center functionality, smart phone integration, outbound dialer application, 3rd party integration and much more.

“We are honored to have our products recognized by such a reputable publication. Zultys aims to create a universal experience for all of our users regardless of whether they are utilizing a premise-based MX system or hosting their phone system in the cloud,” said Steven Francis, chief sales and marketing officer at Zultys.

“Congratulations to Zultys for being honored with a 2015 Communications Solutions Product of the Year Award,” said Rich Tehrani, CEO, TMC. “Zultys Cloud Services is truly an innovative product and is amongst the best solutions that facilitate voice, data and video communications brought to market in the past twelve months. I look forward to continued excellence from Zultys in 2015 and beyond.”

About Zultys

Zultys is the global provider of a true all-in-one unified communications solution. Innovative, reliable and scalable, Zultys IP phone systems integrate voice, video, data and mobility — in a single premise-based appliance, virtualized server or in the cloud— to optimize collaboration for businesses of all sizes. Zultys delivers a powerful, feature-rich communications system that is easy-to-use, deploy and maintain. Zultys is headquartered in Silicon Valley with offices around the world and a global certified dealer network to provide local support and customer service. To learn more, visit www.zultys.com.

About TMC
TMC is a global, integrated media company that supports clients’ goals by building communities in print, online, and face to face. TMC publishes multiple magazines including Cloud Computing, IoT Evolution, Customer, and Internet Telephony. TMCnet is the leading source of news and articles for the communications and technology industries, and is read by 1.5 million unique visitors monthly. TMC produces a variety of trade events, including ITEXPO, the world’s leading business technology event, as well as industry events: 2015 Connecticut Mobile Summit; Asterisk World; AstriCon; ChannelVision (CVx) Expo; DevCon5 – HTML5 & Mobile App Developer Conference; Drone Zone 360; IoT Evolution Conference & Expo; IoT Evolution Developers Conference; IoT Evolution Fog, Analytics & Data Conference; IoT Evolution Connected Transportation Conference; IoT Evolution Connected Home & Building Conference; MSP Expo; NFV Expo; SIP Trunking, Unified Communications & WebRTC Seminars; Wearable Tech Conference & Expo featuring Fitness and Sports Wearable Technology (FAST) Expo; WebRTC Conference & Expo; and more.


Cloud adds value

The True Pros & Cons of VoIP for Your Business

Over the last several years, great strides have been made to improve communication capabilities through Hosted Voice over IP (VoIP) solutions—a series of transmission capabilities that make communication over the Internet possible. This cloud-based phone system not only provides significant cost savings and superior flexibility, but also offers businesses of all sizes productivity, mobility and functionality features that are unmatched by traditional telephony.

What is VoIP?

VoIP converts analog audio signals into digital data, which can then be transmitted over the Internet. Implementing a VoIP system eliminates the pressures and costs of managing and maintaining a PBX, while giving your employees enterprise-grade features and other common features, including:

  • Voicemail
  • Call waiting
  • Toll-free numbers
  • Call forwarding
  • Visual voicemail (voicemail to email transcription)
  • Simultaneous and sequential ring
  • Audio conferencing
  • Auto attendant
  • Call Recording

Additional features are also available that allow users to specify how incoming calls are routed and/or forwarded, ensuring no important calls are missed. Furthermore, employees can make and receive phone calls on their cell phones through various mobility features through the VoIP business number. This means that VoIP long-distance calling plans can be utilized while working remotely, even from a mobile phone.

 

Scalability and Flexibility

Utilizing VoIP means that even as a company grows, there is no need to worry about installing new phone lines. Instead, businesses can use their existing broadband and simply purchase new handsets as needed.

In addition to scalability, the flexibility of VoIP is also a unique benefit. Since VoIP phone systems work through computer-to-computer connections, users can make calls and hold conversations anywhere there is an Internet connection. In addition to audio calls, VoIP also allows for video conferencing, meaning businesses can stay in touch with their employees or clients, regardless of their location.

Cost

When it comes to cost, VoIP is a winner. Most VoIP services are offered through a subscription-based cost model, allowing businesses to purchase only what they need, and then allocate funds that would normally be spent on traditional phone expenses to other parts of the business. Additionally, VoIP runs on the same network as the data, versus traditional phone packages that require businesses to manage separate networks and hardware for voice and data. This not only brings considerable cost savings and streamlines management, but also delivers more efficient communications.

Reliability

While VoIP can certainly increase productivity, efficiency and collaboration efforts, reliability is a common drawback – especially if you frequently experience downtime or hiccups with your Internet. These types of issues can cause users to experience latency, jitter, and packet loss during VoIP conversations. Doing your home and finding the right provider for your business needs is crucial in guaranteeing reliability.

The Bottom Line

When considering VoIP services, it’s important to understand how a service provider manages quality of service across their network, how features compare, if and how voice traffic is prioritized, and what kind of post-sales support you’ll receive. For more information, contact us today.


Five Major Phone System Trends of the Future

cloud scalable solutions

 

Growth in technology now happens in leaps and bounds, and it doesn’t take long for news to be old news. In order to keep up with trends of the present, know what is coming in the near future and avoid being left in the past.

Learn about Prime Simple

Once just a platform for the most advanced companies, unified communications is now being used by small and medium businesses, education, hospitality, healthcare, and across other industries. And with every advancement, the standards to which phone systems must adhere raise a little bit higher.

Multiple devices

1) Mobile Access Emphasis

The expectation for constant connectivity, anytime and anywhere, is only increasing. As businesses continue to build in ways for mobile workers to communicate more effectively, platforms will need to continue to innovate and extend even more office applications to devices as they travel. From executive to entry-level, workers now demonstrate productivity through constant availability.

Contact us!

 

2) Increased Web Real Time Collaboration (WRTC)

Communication barriers that had previously prevented true collaboration continue to disappear, as WRTC becomes the standard. Employees and clients can enter video and phone conferencing on a single platform and tools for group chats, screen sharing, and other collaboration allows companies to communicate better than ever before.

increased_security

3) Unified Communications

So many businesses of all sizes are using unified communications to cut costs and simplify their communications infrastructure. In the coming year, enhanced collaboration will be seen through improvements in unified messaging, presence, instant messaging, and web conferencing.

Smiling technician at work

4) Outsource Telephony

As IT departments become more and more overwhelmed maintaining network security, application development and other inner technology demands, businesses will look for systems that can maintain business phone systems for them. This will allow internal departments to focus on business-centric missions and will remove an unnecessary burden from the company’s time and energy.

Click Here

5) Social Integration

Still at the beginning of its importance, organizations will continue to learn how maintaining a strong social media presence can benefit their business, and what that even will look like. In the past, social media sites have been perceived as highly distracting, and it is only recently that companies have begun to see the benefit of integrating communications. Companies who find new ways to communicate instantly with social media sites via UC applications will find themselves at the forefront of this long-lasting trend.
The ability to realize and react to upcoming trends happening in your industry and affecting your company will set you apart as a business and open up new possibilities. And when it comes to communications trends and changes, it is especially important to be among the first to join the most cutting edge technologies and stay connected to the rest of the world.

Is this the right solution for you?